Ease of use
The manual billing procedure is often tedious and inconvenient. After verifying the transaction, you have to fill out an invoice, register it into your records, extract information, update records, and send the billing statement.
With invoicing software, all that hard work can be done with just a click of a button. The only manual task is to encode the customer and transaction details. Once done, the invoice is generated and sent to the customer. It can even be scheduled to send invoices automatically based on agreed payment terms or billing cycle.
The average cost of manually processing and sending an invoice is about US$25, which covers labor, paper and ink, and postage costs. Billing software does not require these expenses as invoices are sent electronically via email. This way saves a considerable amount of money.
In manual invoicing, you will go through numerous steps before an invoice is generated. The billing software allows you to send bills automatically in seconds, hence faster billing. After the service is completed or the product is delivered, you can immediately create the invoice. The faster you send the bill, the earlier you are paid.
According to developers at Kansys, automated invoicing systems are equipped with other useful features, such as invoice tracking, management, and reporting. The tracking system automatically follows up unpaid invoices. It also alerts you of delinquent accounts that may necessitate advanced measures.
The invoice management feature enables you to review accounts and enforce penalties on delinquents. You can also generate reports that can guide you in coming up with business decisions. None of these capabilities is available with manual invoicing.
Ensure invoice receipt
When you send physical invoices through the mail, there is always the risk of losing your invoice along the way or delivered late. If customers don’t receive your invoice, you might get unpaid. It’s also challenging to keep track of sent invoices, especially when dealing with piles of paperwork.
Billing software sends an invoice directly to the client’s email, so you are assured that the invoice has been received. It also creates a backup of your invoices, for quick reference.
Billing software offers maximum accessibility to business owners. These software solutions are compatible with your smartphone so that you can access it anytime, anywhere. This way, you can remain aware of what’s happening in your business even while you’re on vacation.
Integration with other software
Businesses use multiple applications, such as CRM, inventory management, accounting, and HR software. Billing software integrates with these solutions. For example, when a transaction is entered into the billing software, customer records in the CRM and supply inventory in the inventory management application are automatically updated. This makes it easier for you to manage your business and get things done.